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5 Meeting Formats to Better Engage Your Team

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No two meetings are the same, and simply because one format worked for you in the past, doesn’t mean it’s the right one moving forward. But until you’re aware of some of the different meeting formats you have to choose from? Then you might stick with your tried and true format. Instead, let’s switch things up!

 

5 Meeting Formats to Better Engage Your Team

Here are five meeting formats to consider trying with your team to boost engagement and participation.

Flipped Learning

Here’s how the Flipped Learning Network explains this concept: “a pedagogical approach in which direct instruction moves from the group learning space to the individual learning space, and the resulting group space is transformed into a dynamic, interactive learning environment where the educator guides students as they apply concepts and engage creatively in the subject matter.” 

Although it’s often used in education settings, it’s becoming increasingly popular in the corporate world:

“Common in the world of education, where instructors and learners alike appreciate how it uses technology to increase the productivity of face-to-face time, flipped learning is now gaining popularity in the business sector. The idea is to make learning materials available to participants before they arrive on site — say, through online videos. In this way, they come to the meeting briefed on the details and ready to explore how to use them. The session becomes about the application of the material, putting attendees one step ahead.”

Interactive Meetings

We’re all about interactivity at Swift Polling, so recommending this meeting format might come as no surprise to you! But interactive meetings come in all shapes and sizes. So, we want to add our two cents about the most powerful interactive tools you have at your disposal for this meeting format. 

Swift gives you the power to conduct meetings that are more effective and interactive than ever. Whether virtual or in-person, your meetings can be made better with live polls, Q&As, quizzes, and more.

With Swift Polling for meetings, you can incorporate exciting interactive features that will keep everyone’s eyes and ears on what you have to say. At the same time, you give your team the opportunity to share and be heard in new ways, even during remote meetings.

Want to learn more about the tools we offer to get the job done? Click here to learn about Swift Polling for meetings.

The Long-Table Meeting Format

Want your meeting to be truly unique and memorable? While it might not be suitable for every setting, the Long-Table meeting format is worth considering:

“The long-table format is part dinner party, part public discourse, and part unscripted theater, with the lines blurred between audience and speaker. The room is staged with a long table, of course, set with many seats and microphones, as if a panel is going to address the audience — except the panel is made up of only a few official speakers; members of the audience who have something to contribute may simply rise from their seats and join the table. If there isn’t an empty seat, the new guest simply taps an existing guest on the shoulder, asking to take their seat.” (Source: PCMA.org)

Daily stand-ups

There’s a time and a place for long meetings. But ask your employees and they’ll say that time is not today and the place is not your boardroom! However, meetings still need to be held. With the help of a meeting format known as daily stand-ups, you can cover the basics, keep everyone engaged and on board, and in less time than ever.

During these meetings, each team member is given one minute (or another specified length of time) to speak. They update the team or offer key insights in this time, before it’s the next person’s turn to “stand up.” 

Regular 1:1s

Not every team member is going to want to speak up in a big team meeting. But that doesn’t make what they have to say any less important. Perhaps your team members would be more comfortable on a one-on-one basis. In that case, considering booking one on one meetings with your team members each week. If neither of you have much to say, you can mutually decide to skip the meeting.

But for those employees who are struggling to be heard, this meeting format could be what it takes to finally speak up and hear their valuable insight.

Which meeting formats work best for you?

Now, we want to hear from you! Which of these meeting formats have you tried? What works and what doesn’t?

 

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