Maybe you’re new to the idea of all-hands meetings or perhaps you’re a seasoned pro. If you fall into that first category, you might be particularly curious about why these meetings are necessary in the first place. But you’re about to find out! In this post, we’ll cover five important reasons to run all-hands meetings.
5 Reasons to Run All-Hands Meetings
Before we get into the benefits of these meetings, let’s go back to basics and discuss exactly what an all-hands meeting is.
Whether these meetings take place monthly, quarterly, seasonally, or yearly, they generally share the same overarching goal: giving employees the chance to ask questions, interact with, and hear from leadership.
Just like the saying “all hands on deck,” these meetings call on everyone at every level so they can be kept on the same page about important company matters.
With that covered, now let’s move onto the benefits of all-hands meetings.
Update and align your team
If everyone isn’t on the same page, or even worse, not reading from the same book, trouble is bound to follow. Your entire organization, on each level, needs to be informed about the missions, goals, and outcomes of your company. When your team is regularly updated, team values and goals are aligned.
Ultimately, this creates a more cohesive group on every level—one that is working toward a common goal.
Motivation, inspiration, and celebration
An all-hands meeting is an awesome time to celebrate achievements, milestones, and other exciting occasions within an organization. This can be on a personal level as well as a company-wide level. For example, if your meeting falls over an employee’s birthday, go ahead and mention that during the meeting! Alternatively, if your company just hit a sales milestone, this is something that should be mentioned and celebrated as a group during an all-hands meeting.
Your whole team will benefit from the morale boost that comes with sharing good news!
Give everyone a chance to speak up at all-hands meetings
Chances are, there are people in your organization who have questions or comments but aren’t sure what to do with them. During an all-hands meeting, it’s important to give everyone the opportunity to share these questions and comments. Otherwise, employees are left frustrated and feeling like their opinion isn’t valued.
One of the best ways to give everyone the opportunity to share is with the use of virtual Q&As. Conducting a Q&A during an all-hands meeting can work in a few ways. For example, employees can ask leaders questions and get answers on the spot. On the other hand, it’s also a time where leaders can ask employees questions and demonstrate how much they value their input. At the same time, enabling anonymity in virtual Q&As can empower even your shyest team members to speak up when they otherwise might not.
Do you want to learn more about conducting Q&As during all-hands meetings? Head to this page next.
Stimulate company culture
What better time to foster your company culture than in a meeting where your entire team is in attendance? Keep in mind, not all meetings need to be “down to business” throughout. Including an icebreaker at the beginning of an all-hands meeting or breaking up the meeting content with a fun game can both help boost your company culture. They give your team members a chance to relax and connect with others.
On that note, take a look at this post next: 5 Icebreaker Techniques to Kick-off Your Event
Icebreakers aren’t the only way to stimulate company culture during an all-hands meeting, however. This is also a convenient time to remind your team exactly what the foundation of that company culture is.
Connect with remote and in-person employees
Whether your team is partly remote, entirely remote, or completely in-person, an all-hands meeting will help everyone connect. Perhaps your virtual team members don’t get a chance to be involved in as many company matters as those who work at headquarters each day. During your meeting, these team members get the chance to connect, interact, and ask questions. This goes a long way in promoting team cohesiveness and alignment.
Not to mention, it also helps those employees who are physically distanced at least feel connected on another level.
Want to learn more about all-hands meetings?
Here’s some good news: you’re in the right place. Swift Polling not only has all of the tools you need to make your next meeting your best yet, but our blog is packed with tons of extra resources. Whether virtual or in-person, your meetings can be made better with live polls, Q&As, quizzes, and more tools from Swift.